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GATEWAY EXPECTS THE PARENT-TEACHER TO DIRECT THE STUDENT’S FULFILLMENT OF REQUIREMENTS FOR GRADUATION. Our goal is to prepare a credible transcript representing the academic work of a student; whether for transferring credits to other high schools, or for entrance into colleges/universities, vocational/technical schools, the military, or employment. To do this we must evaluate the acceptability of a student’s coursework. (For example, we do not consider “Spelling” to merit high-school credit, even though a high-school student may need to continue improving that skill.) Please note that it is not our design to prevent parents from pursuing whatever studies they feel would benefit their children. Nevertheless, it is our responsibility to inform parents of Gateway’s standards for transcripts, diplomas, and graduation from our church-related school. EVALUATIONS ARE TYPICALLY SENT TO THE PARENT/GUARDIAN IN THE SPRING OF THE STUDENT’S JUNIOR YEAR AFTER THE FIRST SEMESTER GRADES ARE RECEIVED. Yours may arrive later, depending upon our workload. The following guidelines have been prepared to help steer your student toward a high-school diploma with a credible transcript, and to answer the most
frequently asked questions:
ALL Grade/Attendance Reports must be submitted for transcript requests. PLEASE ALLOW TWO WEEKS FOR US TO PREPARE THE TRANSCRIPT (for withdrawals, insurance purposes, transfers, scholarships, college applications, dual enrollment, etc.).
A. School Year
A school year is 180 days. A school day is a minimum of four (4) hours per day. We do not consider an 8-hour day as two (2) days. A day is a day, whether four or eight hours.
B. Credits
We consider a credit to be the equivalent of 150 classroom hours. This can include reading, writing, research, practice, performing, or computer use related to the subject. A 50-minute class each day for 180 days (the number of days in a school year) equals 150 hours. It is not necessary, however, to do a course in 50-minute increments. Other factors can maximize the quality of time for each subject such as personal tutoring, or a motivated student doing work on his/her own (as opposed to being in a classroom setting). We consider eight credits to be the upper limit for the two-semester school year.
C. 21 Credits to Graduate
Some schools have a more liberal approach to credits, while others have a more conservative approach. Gateway adheres to a conservative approach requiring only twenty-one credits (while some schools require more than 30). Because of our conservative approach, we retain the right to assign credits at our discretion. For example, we do not give one full credit for Algebra Ia and one full credit for Algebra Ib.
D. How Many Credits Each Year?
Twenty-one credits are required to graduate. Traditionally, high school lasts four (4) years; therefore, one might suppose a student should take about five (5) courses each year. It may, however, be better to take more courses in the ninth and tenth grades, when a student has more time to pursue academics. As the student gets older, it is possible that apprenticeships, part-time jobs, and other activities will leave less time for academics. The student pursuing a college-track program will also need more time to apply for scholarships and fill out applications for admission, etc. If the student transfers into another high school (public or private), placement tests may be required before the school will accept credits.
E. Summer School
A student may take a maximum of three summer-school credits per summer. A summer session is typically expected to take 55-60 days. Non-academic courses (such as Distributive Education, P.E. and Home Economics) will not be given summer credit unless accompanied by an academic subject during a summer session. Should a student transfer to another school system, generally only two summer-school courses per year will be accepted as transfer credits. Please bear this in mind when choosing courses. Summer-school courses should be submitted on a separate Grade/Attendance Form by the end of August.
F. Finishing High School Early
English units pose the greatest challenge for early completion of high school, so advanced planning is essential. The minimum time for a student to complete all high-school course work is about two and one-half school years. This would require two summer sessions, each containing one unit of English.
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A. Courses of Study
At the completion of high-school coursework, the transcript of a regular graduate will reflect either the “college-prep” or the “general” course of study. (The college-prep course of study requires more advanced coursework and a 21 composite score on the ACT [or its equivalent] or acceptance by a college.) Successful completion of either course of study qualifies a student to receive the regular high-school diploma. (Whether the course of study was college prep or general is shown by the coursework on the transcript and the requirements met.) Note: resource or remedial courses will not be counted for credit toward the regular-diploma requirements. A special-needs student may be eligible for a “special-education diploma.”
B. Language Arts/English
All the language arts (literature, grammar, composition, vocabulary, spelling, poetry, etc.) are included in the one credit of English per two-semester year, or per summer school. Generally, only one credit of English can be done in a regular (two- semester) school year, though a second credit of English may be completed in a summer session.
C. Physical Education
Physical Education credit is easily earned for home-educated students. Personal fitness programs (such as aerobics) weight training, martial arts, dance, horseback riding, jogging, team sports, and bicycling are just some of the possibilities. Generally, one-half credit is assigned for one school year or one summer school, as students typically do about 75 hours of physical education in a year. If, however, 150 hours are completed, a full credit can be assigned. Transfer students who come to us with one credit of “Wellness” will be assigned .5 credit of “Health” and .5 credit of “Physical Education.”
D. Economics
Economics typically includes both microeconomics and macroeconomics. Microeconomics is the study of how individuals, households, and businesses affect the market. It includes much about how each affects supply and demand. Macroeconomics is the study of how larger entities (such as the government) affect the national and international market. It includes inflation; currency; rate of exchange; how the market affects employment and vice versa. This requirement is not met by accounting, marketing, consumer math, home economics, or personal finance
E. Electives
We do not provide a list of electives since parents might suppose they were limited to whatever courses were on the list. In reality, there are practically limitless possibilities for electives - though in some cases we may determine that certain “electives” do not meet academic requirements. Some things a student does would be more appropriately recorded on a student’s portfolio or resume, than on a transcript (e.g. community service and volunteer work). Activities such as mission work, or “soul-winning,” while very worthwhile, will not be assigned academic credit. One elective often overlooked is a student’s part-time job. This credit is called “Distributive Education” (one credit requiring 300+ hours work).
F. “Honors/AP” Courses
All of Gateway’s courses are “unweighted”; we do not have “Honors” or “AP” courses. We do accept transfer credits from other schools which have these designations, but they will not have extra weight in the cumulative GPA.
G. Earning Credits Before Ninth Grade
A student may acquire up to three high-school core-curriculum credits before he/she enters the ninth grade. However, not all core subjects are acceptable. For example, English, U.S. History, Physical Education, Health and Economics are among those that are not acceptable. High-school Physical Science before ninth grade would require Algebra I as a pre- or co-requisite to be acceptable. Algebra I or II, Geometry, World History and Foreign Language are other examples of acceptable subjects. If most or all of the student’s work is high-school level, he/she should be enrolled as a ninth grader. Be careful of advancing a student too quickly, however. A student may be required to take an ACT and score a specific minimum composite in order to graduate before his/her seventeenth birthday. A student attempting to graduate early who does not make a sufficient ACT score will be considered to have done too much too quickly and, therefore, not academically ready to graduate. In such cases, Gateway will not award a high school diploma.
H. Dual/Joint/Concurrent Enrollment Courses at Colleges
Gateway’s Home Education program is not intended for private instruction by anyone other than parents or guardians. Parents may, however, use Dual Enrollment (and/or tutoring) as a portion of their home-education program but not as a substitute for home education. With the college’s permission, it may be possible for high-school juniors and seniors to receive high-school and/or college credit for certain courses. Generally, the college will need a transcript (typically with appropriate grade-point average and ACT or SAT scores) and may require a letter of recommendation or permission from the high school (or similar form signed by the high school). For more information, check with the admissions counselor, website or catalog of the college where the student wishes to participate in dual-enrollment classes. To receive the necessary paperwork from Gateway, please provide Gateway with the name of the college/university, the name of its program and a photocopy of the appropriate course description(s) from the college/university catalog. We are happy to provide this service to students who are properly enrolled and qualify for dual-enrollment according to Gateway’s standards. All grades must be current and up to date. Students must be enrolled with Gateway for the year in which they plan to pursue dual enrollment. Please allow two weeks for processing. Send necessary correspondence to Gateway: “ATTENTION: DUAL ENROLLMENT.” (See separate hand-out for more information.)
I. Block System
Even though we do not encourage the “block system,” sometimes parents decide this is best for their student. With the “block system,” (also known as the “4 x 4 system”), a student takes four courses the first semester and four different courses the second semester. We do not permit a student to take consecutive courses simultaneously (e.g., “Algebra I” and “Algebra II”). Generally, no more than one English credit, even on the block schedule, may be taken in a two-semester school year.
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A. Record-Keeping
Parents, please keep originals of student’s Grade/Attendance forms and copies of each year’s application for your records. Use a Checklist or Planning Sheet (available from Gateway) to monitor credits throughout the student’s high school years. Read our mailings and watch our website to stay abreast of current graduation requirements.
B. Grade/Attendance Reports: Courses by Specific Titles
Grade/Attendance Reports are very important during high school; therefore, we require parents to submit one grade report per semester (twice a year) in a timely manner. This will help to insure that the student is on track and headed for graduation. It is also especially important that the parent list courses by specific titles (e.g., Algebra I, instead of “Math,” Biology, instead of “Science,” and World History, instead of “History” or “Social Studies”).
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A. Graduates
For seniors, final grades are due two weeks before the graduation ceremony in which he/she will participate. When submitting your last grade reports for graduation, please add a note stating that these are the final grades for graduation and the date on which the student expects to graduate. Information about any graduation ceremonies we know about (in the state of Tennessee) will be mailed in the fall of the current school year to all registered seniors who qualify for spring graduation ceremonies. If the student is not enrolled during the first two months of the current school year, he/she may not receive the information in time to meet the deadline for signing up, ordering invitations, caps and gowns, etc. Gateway does not have a graduation ceremony for the Total Home Education Department.
B. Six-Month Rule
Seniors with Gateway are asked to register early in the school year in which they plan to graduate. Seniors must be registered a minimum of six months in order to receive a diploma from Gateway. (Exception: RETURNING students who plan to graduate in December are not required to be registered for 6 months, but must be registered at the BEGINNING of the school year.) Please note that many graduation ceremonies take place in early May. Seniors should be registered by the first of November (at the latest) in order to be registered the six-month minimum to complete their studies before the ceremony. Often, the coordinators of these ceremonies do not let students “walk” in the ceremony if they have not received diplomas indicating all course work has been completed.
C. Final Grade Deadline for Seniors
Any senior whose yearly or summer school grades are not received by August 31 must register for the new school year. This may require the student to fulfill an updated set of graduation requirements. Note that the official year of graduation will be the school year in which the student was last registered and finished graduation requirements. This will mean little to some. To others, it is important to graduate with “the class of ____” (dates on class rings, tassels, etc.).
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A. Transcripts vs. Portfolios
A transcript reflects the individualized progress of a student’s academic work. It is not designed to display all of the student’s activities. It is best for a transcript to be simple and to the point—more is not always better. Non-academic information such as character training, community service, volunteer work, descriptions of course work, achievements and honors should be assembled by the parent/teacher in a portfolio which may accompany the transcript for college or scholarship applications, employment records, etc.
B. College & Scholarship Applications, Transcripts, etc.
Parents of students seeking college should begin even prior to the student’s junior year to seek scholarship information. Gateway can answer your questions, but it is your responsibility to research and seek out scholarships. Gateway Christian Schools offers assistance with transcripts, calculating GPA’s and class ranks, signing scholarship applications, assistance with National Merit Scholarship Semi-finalists’ applications and other scholarships, as well as any other necessary forms. Feel free to call the Guidance Counselor’s office for help with these needs. Be aware that two weeks are required for us to respond to these requests, so read the fine print on deadlines! For the first ten transcripts we send there is no fee. For additional transcripts, an offering of $2 per transcript is suggested. Multiple transcript requests are best submitted in writing (mail, e- mail, or fax). Address to: “ATTENTION: HIGH SCHOOL COUNSELOR.”
C. Final Transcripts & Diplomas
After the student has graduated from high school, please do not assume that we will know to which college or university you wish the final transcript sent. Many students apply to several schools during the year. It is important that you contact us after your student’s graduation, and tell us where the final transcript should go. Students who participate in organized graduation ceremonies may receive multiple “certificates” and/or “diplomas” from different sources. A diploma from another source does not mean that the student has graduated from Gateway Christian Schools. If final grades are not in, the student has not graduated, and we cannot provide a final transcript.
D. Preparing for College Admission
Parents who have their students on the college-prep track should stay current with the requirements of the State Board of Regents (whether in Tennessee, or other states). If a student is going to a private college/university, the parents should have the most current catalog listing all the requirements for admission to the school.
E. ACT/SAT
The ACT and SAT need not be taken every time they are offered. Use the Gateway high school code: 431-421 when filling out the application for the ACT or the SAT. Colleges and universities may consider only the highest score the student makes, but when a student applies for scholarships, all the scores may be averaged together for consideration. This may be a hindrance if the student has several test scores in the lower range which were taken early “for practice.”
ACT www.act.org (319) 337-1270
SAT www.collegeboard.com (609) 771-7600
Remember, these are just some of the general guidelines. The above cannot possibly cover all the possibilities and/or questions which may arise in your individual case. Home education by its very nature cannot be “pigeonholed,” and we are thankful that this is so. We hope that this information will be of some help to you. Please keep these guidelines on file for reference. If you have questions that have not been addressed, we will be most happy to help you. If you are in doubt about anything, please contact us by phone, e- mail (gateway_@bellsouth.net), fax or mail. We will assist you however and whenever we can.
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Revised August 2008*
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Gateway Christian Schools| Education with a personal touch